Aim of Job
To offer administrative support to staff and volunteers who include tutors and a group of teenagers working to develop songs and pieces of music plus choreography and a showcase in which they will be presented. He/She will oversee and ensure the entire project runs smoothly and successfully. The project start is October and ends in 2018 December will be required every Friday evening for a minimum of 3 hours per week for 9 weeks.
The project coordinator needs to be:
Experienced in administering an arts project or have administered a similar activity before.
Experienced in working with young people in a music related activity.
Able to motivate and support the team and the young people through the workshops and performance
MAIN DUTIES AND RESPONSIBILITIES
Be the first point of contact for inquiries and requests about ‘Beyond Music project’ including young people and others engagement and involvement in the project.
Ensure adequate supply and learning materials
Prepare the venue for the showcase including seating and instrument arrangement
Ensure all paper work for young people is completed including registration and consent forms
Keep attendance registers and track attendance to workshops and follow up non-attenders to resolve any queries /problems
Administer workshop evaluations
Purchase or order refreshments and serve them to the young people
Be alert to any issues arising in relation to the BM project and its activities and if necessary escalate to ensure swift resolution.
Perform any other duty that may be required related to ‘Beyond Music’ project.
Communication and Sharing
Maintain regular communication and share information with young people about the project including follow up calls to young people i. e send reminders of workshops and regular updates
Create a positive and encouraging environment for young people to enjoy the project
Support young people to develop publicity materials to highlight their achievements and aspirations
Supervise the overall running of project and ensure that everything is in accordance with the plan.
Monitor and respond to queries and requests to members in a timely manner
Health and Safety
Ensure the space for workshop and Showcase is safe for young people, staff, volunteers, and visitors/guests
Escalate any issues in relation to staff and volunteers that pose a health and safety risk to the young people.
Requisition for cash to purchase refreshment and any other items that may be require for workshops
Submit correct receipts for purchases to the project manager
Human resources/ Delivering support and advice to staff and volunteers on project
Support and guide staff and volunteers on the project to deliver their work.
Act as point of contact and support relating to volunteers and staff queries, face to face and electronically.
Training and Development
Willing to attend or have attended Child protection training
Education and Experience
Skills, Knowledge, and abilities
Personal Qualities and Behaviours